Configure Scheduler Settings

Summary

The Scheduler Settings page controls two things: your garage’s weekly business hours (including breaks) and the time range shown on the scheduler calendar. Business hours determine when the garage is open, when auto-replies trigger, and when breaks block out time. The calendar display range controls how much of the day is visible on the scheduler view.

Prerequisites

• You are signed in as an owner or user with the settings.access capability.

Steps

Navigate to Scheduler Settings

1. Go to Settings > Scheduler Settings.
2. The page heading reads “Scheduler Settings” with subtitle “Configure business hours, break times, and calendar display”.

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Configure Business Hours

The Business Hours card has the heading “Business Hours” with subtitle “Configure opening hours and break times for each day of the week”. It shows a weekly grid with all seven days (Monday to Sunday).

1. For each day, use the toggle switch to mark the day as Open or Closed.

   • When you toggle a closed day to Open, it defaults to 08:00-18:00 with no breaks.
   • When you toggle an open day to Closed, its hours and breaks are cleared.

2. For each open day, set the opening and closing times using the dropdown selectors. Times are in 30-minute intervals (e.g. 7:00 AM, 7:30 AM, 8:00 AM).

3. To manage breaks for a day, click Manage breaks (or Hide breaks if already expanded). The break section expands below.

4. Click Add Break to add a break period. Each break has:

   • Start time dropdown (30-minute intervals).
   • End time dropdown (30-minute intervals).
   • Label text field (e.g. “Lunch”).

5. To remove a break, click the red bin icon next to it.

Quick actions

1. Copy Monday to Weekdays - copies Monday’s hours and breaks to Tuesday through Friday. Useful when your weekday schedule is the same. This button is disabled if Monday is closed.
2. Standard Week - resets the entire schedule to the default preset (typically Mon-Fri 08:00-18:00, Sat-Sun closed).

Save Business Hours

1. Click Save Business Hours at the bottom of the Business Hours card.
2. A success toast confirms “Business hours saved - Your schedule has been updated”.

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Configure Calendar Display Range

The Calendar Display card has the heading “Calendar Display” with subtitle “Set the time range shown on the scheduler calendar”.

1. Set Display Start using the dropdown. This is the earliest hour shown on the calendar (e.g. 7:00 AM).
2. Set Display End using the dropdown. This is the latest hour shown on the calendar (e.g. 7:00 PM).
3. Click Save Changes.
4. A success toast confirms “Settings saved - Your scheduler settings have been updated”.

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Expected Outcome

• Each day of the week has the correct open/closed status, opening and closing times, and any break periods.
• The scheduler calendar shows the configured time range.
• Auto-replies (configured in Communication Settings) trigger based on the business hours set here.
• Break periods appear as blocked time on the scheduler calendar.

Troubleshooting

Problem: “Invalid schedule” error when saving business hours. Cause: A validation rule was broken. Common causes: a break falls outside opening hours, or close time is before open time. Fix: Check that all break start and end times fall within the day’s opening hours. Ensure close time is after open time for each day.

Problem: Changes to business hours do not appear on the scheduler calendar. Cause: The page may be showing cached data. Fix: Refresh the browser page. The scheduler reads the latest saved hours on each load.

Problem: The “Copy Monday to Weekdays” button is disabled. Cause: Monday is currently set to Closed. Fix: Toggle Monday to Open and set the desired hours first, then use the copy button.

Notes

• Business hours and calendar display are saved independently. You can update one without affecting the other.
• The calendar display range is cosmetic. It controls what hours are visible on the scheduler view but does not restrict when appointments can be booked.
• Per-day schedules allow different hours on different days. This is useful for Saturday half-days or varied opening times.

Permissions

• Requires the settings.access capability to view and edit scheduler settings.